Weddings are a big deal—exciting, magical and, let’s be honest, a bit of an organizational rollercoaster. Whether it’s guiding the wedding guests, making them feel welcomed or tying the whole theme together, having wedding signs at your wedding can quietly turn chaos into calm.
Making wedding signs is easier than you think! In this article, we’re breaking down everything you need to know, from the types and purposes of wedding signs to step-by-step guides on how to make them yourself or find a pro to help.
- We define what wedding signs are and what their general purpose is.
- Discover the various types of wedding signs from directional to decorative.
- Learn all the steps of how to make a wedding sign: define its purpose, find inspiration, choose materials and size, design and print.
- We break down the cost of wedding signs and help you budget wedding sign creation.
What are wedding signs?
Wedding signs are a handy logistic tool for your wedding day. These displays—whether a chic welcome sign greeting guests at the entrance or a seating chart ensuring Aunt Joan and Cousin Karen are seated apart—are scattered around the venue, keeping everything organized.
They’re more than just functional. Wedding signs pull double duty, blending practicality with flair. From menus and schedules to directional signs, they add a personal touch, create a cohesive look and give guests plenty of exciting photo ops throughout the day.
Types of wedding signs
Since just about any informational or decorative display at the venue qualifies as a wedding sign, the types are practically endless. Whatever you can dream up can probably be made into a sign. But here are the most common types you’ll see:
- Escort cards: Directs guests to their assigned tables.
- Table signs: Labels each table at the reception for easy navigation.
- Directional signs: Guides guests to important locations like the ceremony area, reception hall, restrooms and parking.
- Ceremony signs: Sets the tone or provides instructions, such as “Choose a seat, not a side.”
- Wedding rules: Politely reminds guests of any rules, like asking them to refrain from using phones during the ceremony.
- Decorative signs: Purely for visual appeal, these displays enhance the ambiance and reflect the wedding’s style or theme.
- Thank you signs: Shows appreciation to guests, often placed near the exit as they leave.
- Seating charts: Displays the seating arrangement for the reception, helping each guest find their seat.
- Bar or menu signs: Lists drink options or the meal menu at the bar or dining area.
Source: Wedding bar sign via VistaPrint
How to make a wedding sign?
Whether you’re a couple planning the big day or a wedding planner pulling it all together, with a clear plan, you can design beautiful, functional signs that fit seamlessly into the event. Let’s dive into the process step by step.
Step 1: Understand the purpose of your wedding sign
Creating a wedding sign starts with knowing its purpose—this is the foundation of the whole process.
Start by deciding what type of sign (or signs) you need, whether it’s a welcome sign, seating chart or menu.
Once that’s sorted, consider where it’ll live at the venue. Location is everything—an outdoor sign? You’ll need materials that can handle the weather. An indoor sign? You can play more with delicate or intricate designs.
Then, ask yourself what job the sign is doing. Is it just for looks or does it have to give people important information or directions? The function drives not only the design but also the wording.
Source: Directional wedding sign via VistaPrint
Lastly, know your audience. Are they there to have fun and need a lighthearted vibe, or are you keeping things more formal? The tone, size and style of your sign all depend on who’s reading it and what you need them to know (or do).
Get this step right, and you’ll have the blueprint for creating a beautiful and functional sign.
Step 2: Look for inspiration and create a mood board for your wedding signage
Once you’ve nailed down the type of wedding sign you need, you’ve got your search term ready. Whether it’s “welcome sign ideas” or “menu designs,” knowing the purpose gives you the keyword to find inspiration.
Now, it’s time to explore. Pinterest is a goldmine, but don’t stop there—check out Instagram, wedding blogs, magazines and even past weddings you’ve attended for fresh ideas.
Need some inspiration? Check out these curated selections of wedding sign ideas!
Source: Wedding seating chart via VistaPrint
As you gather inspiration, don’t just save every pretty sign you come across—dig deeper. Ask yourself what you like about each one. Is it the elegant wording? The color palette? The modern font? Or maybe it’s the unique shape that caught your eye. Make notes on each piece so you have a clear understanding of the elements you want to replicate.
Once you’ve collected your favorites, pull them together into a mood board. Whether it’s a digital board on Pinterest or a physical one with magazine cutouts, the goal is to visually organize all the ideas you love. This will help you see patterns and ensure the signage aligns with the overall vibe of the wedding.
Step 3: Choose the right materials for your wedding sign
Take a look back at your mood board. What materials dominate your selection? Are you drawn to rustic wooden signs, sleek acrylic designs or creative glass options that feel a bit futuristic?
Now, match your chosen material with the purpose and location of the sign.
Here’s a quick rundown of common wedding sign materials and where they work best:
- Wood: Perfect for rustic or outdoor settings. It’s sturdy and timeless but can be heavy and not ideal for all weather conditions.
- Acrylic: Sleek and modern with a polished look. It’s durable and weather-resistant, making it great for indoor or outdoor use.
- Banners: Affordable and versatile. Banners are perfect for larger signs like seating charts, and they’re easy to move and display.
- Chalkboards: Ideal for a vintage or rustic vibe. Bonus: they’re reusable if you need to change the message later.
- Fabric, metal, glass: These unique options can make a statement. Fabric signs can be soft and flowing, metal is durable and industrial, while glass gives a creative, futuristic edge.
- Foam board: Lightweight and budget-friendly foam boards are perfect for indoor use or temporary outdoor settings. Easy to customize and display.
Step 4: Decide on the size of your wedding sign
Choosing the right size for your wedding sign balances visibility and venue space. Think about where the sign will be placed, how far away guests will be when reading it, and how much information needs to fit. You want it big enough to be easily seen but not so large that it overwhelms the space.
Here are some standard sizes for common wedding signs:
- Welcome signs: Typically placed at the entrance, so you want these to be large enough to catch attention. A popular size is 24″ x 36″, but 22″ x 28″ also works well.
- Seating charts: You’ll need room to display multiple names clearly. Sizes like 24″ x 36″ or even 24″ x 48″ give you enough space without being too crowded.
- Menu and bar signs: For menus and bar signs, something smaller, like 16″ x 20″ or 18″ x 24″, is usually sufficient, depending on the level of detail.
- Directional signs: These should be easily visible but don’t need to be huge. A size like 11″ x 17″ or 16″ x 20″ works well for guiding guests.
Source: A minimal design for a welcome wedding sign via VistaPrint
The standard sizes of wedding signs offered by VistaPrint include 11″ x 17″, 16″ x 20″, 18″ X 24″, 22″ x 28″, 24″ X 36″ and 24″ x 48″.
Sometimes, a standard size just won’t do the trick, especially if your venue or vision calls for something different. In those cases, custom dimensions are a great option, allowing you to tailor your sign to fit perfectly in a unique space or make it stand out. Just keep in mind that opting for unconventional sizes often comes with a higher price tag, so be sure to factor that into your budget. A custom-sized sign can elevate your event, but it’s important to plan accordingly.
Step 5: Design your wedding sign
When it comes to wedding sign design, you have two main routes: go the DIY route using templates or get professional help through one of VistaPrint’s design services.
Both options have their pros and cons, depending on your plan and budget:
| Pros | Cons | |
| DIY wedding signs |
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| Hiring a graphic designer |
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If you’re opting for DIY wedding signs and feeling up to the task, here’s a brief step-by-step guide to help you create your own design:
- Decide on the style and theme: Use your mood board to identify the fonts, colors and layout that match your vision.
- Choose your software: Free tools like VistaCreate are great for simple designs, while programs like Adobe Illustrator offer more advanced features.
- Select your template: Templates are a great shortcut if you’re pressed for time or want a professional-looking sign without the designer’s fee. Simply personalize your text, choose your colors, and have your DIY wedding signs ready. You can find customizable wedding sign design templates that fit your vision in the VistaPrint gallery.
Source: Gallery of customizable wedding signage design templates via VistaPrint
- Add your text: Keep it clear and concise with the wording and fonts you’ve chosen. Make sure it’s legible from a distance.
- Incorporate visual elements: Add any images, borders or icons that fit the aesthetic of the event.
- Adjust for print: Ensure your design fits the correct dimensions and is print-ready, especially if you’re using materials like foam board for your DIY wedding welcome signs.
Here are some resources to spark creativity and boost the visual impact of your wedding sign design:
- Ultimate guide to signage design: How to design a sign
- Attract attention with these signage design tips
- The 7 principles of design and how to use them
Step 6: Prepare the sign for production and print (or craft) it
Once your design is ready, it’s time to bring it to life. Depending on the material and style, you’ve got a few options: printing, carving or painting.
How to print DIY wedding signs
If you’re going for a printed sign, like foam board or acrylic, make sure your design file is ready to go.
- Format: Export the file in high-resolution PDF, PNG or JPEG format. Double-check the dimensions and resolution to avoid pixelation.
- Bleed area: Include a bleed area (usually about 0.125 inches) to ensure the design runs to the edge without trimming issues.
- Color mode: Use CMYK color mode for printing to ensure the colors come out as expected.
How to carve DIY wedding signs
For more unique materials like wood or metal, carving adds a stunning touch.
- Stencil design: Prepare your stencil or file for a laser cutting machine. Vector files (like SVG or AI) work best for precise carving.
- Test cuts: Before committing to the final piece, do a test cut on a small area to ensure your settings are perfect.
How to paint DIY wedding signs
If you’re opting for DIY wedding signs with hand-painting or stencils:
- Surface prep: Make sure your surface (wood, acrylic, etc.) is clean, smooth and ready to take paint. Lightly sand wood if necessary.
- Stencil application: Tape your stencil securely to prevent movement. Use a sponge or roller to apply paint in light, even coats.
- Paint choice: Use acrylic paint for a smooth, long-lasting finish, especially on wood or foam board.
Even if you’ve gone the DIY route with your wedding sign design, you don’t have to take on the full production process yourself. For a professional finish, consider using a printing service like VistaPrint, to ensure your signs are crisp, durable and ready to impress.
Step 7: Assemble the sign
Even with your wedding sign in hand, a few final steps are needed to make sure it lives up to your vision. How you assemble and display it can elevate its impact and truly make it a standout piece at the venue.
Assembling your wedding sign is all about those finishing touches that make it stand out. Framing printed signs—whether on paper, foam board or acrylic—instantly elevates the look, whether you’re going for rustic or modern. For larger signs, use easels to give them proper visibility, and ensure they’re securely mounted, especially outdoors. If you’re hanging banners or fabric signs, make sure they’re fastened well to avoid mishaps.
Add a personal touch with accents like flowers or ribbons that match the wedding colors and your wedding theme, and for evening events, consider adding soft lighting or fairy lights for extra visibility.
When placing your signs, position them strategically—welcome signs at the entrance, seating charts where guests will gather and directional signs in high-traffic areas.
How much do wedding signs cost?
The cost of wedding signs depends on several factors:
- Material: Wood, acrylic and glass are pricier than foam board or paper.
- Size: Larger signs require more materials, increasing the cost.
- Design complexity: Simple designs are cheaper, while intricate details add to the price.
- Printing method: Digital printing is more affordable than laser-cut or engraved options.
- Quantity: More signs increase the total cost, though bulk orders may offer discounts.
- Turnaround time: Rush orders usually come with an additional fee.
- Vendor: Prices vary between suppliers, so shop around for the best deal.
Wedding signs on a budget: How to save money and still have the wedding sign of your dreams?
Creating beautiful wedding signs doesn’t have to break the bank. With a little creativity and smart planning, you can stay within budget while still getting the look you want. Let’s look at the money-saving tips that allow you to craft stunning wedding signage without sacrificing style or quality.
Go for multi-purpose wedding signs
Combine your welcome sign with the seating chart, or make your directional and informational signs double as décor. Add some creative fonts, colors or imagery to make them picture-worthy while still serving a purpose.
Simplify the wedding sign design
When it fits the wedding theme, keeping your signage simple and elegant can save money. Minimalist signs are trendy and cost-effective, especially when you limit colors and complex graphics.
However, this hack only works for certain styles—minimalist signs might feel out of place at whimsical weddings, where more elaborate designs are key to tying everything together.
Use digital wedding sign design templates
Opt for wedding sign templates that you can easily customize. It saves on design costs and allows you to create something professional without hiring a designer.
Only make the wedding signs you really need
Cut down on unnecessary decorative signs and focus on the essential ones—like welcome, seating and directional signs. Less is more, and your budget will thank you.
Source: Welcome wedding sign via VistaPrint
Borrow or rent signs
For more traditional or popular wedding themes, borrowing or renting signs can be a budget-friendly option. Check with your venue or event rental companies for available signage, or reach out to recently married friends to see if you can borrow signs that match your theme. This approach might not work for highly customized or unique themes but it’s perfect for more classic setups.
Opt for DIY wedding signs
If you have a crafty side, making your own signs can save a lot. Use materials like foam board or wood, and get creative with paint or stencils for a personalized touch without the price tag.
If you’d rather leave your wedding signage to the pros, look for affordable printing services that offer great quality without the hefty price tag.
Ready to make your wedding sign?
Here’s the truth: wedding signs are totally optional. They can be a fun and functional way to guide guests and add a personal touch, but if they don’t fit your style or budget, it’s perfectly fine to skip them.
For those who do want wedding signs, just remember to approach it wisely. Think about what’s really needed, pick materials and designs that match the wedding style, and consider the size and placement carefully. Whether you go big on signage or keep it minimal, the most important thing is to create a day that feels just right for everyone involved.
FAQ for wedding signs
Do I really need wedding signs?
Wedding signs aren’t a must, but they sure help. They guide guests, set the tone and add a personal touch. Whether you need a few basics or none at all is totally up to your style and the flow of your day.
What are the most important signs to include at a wedding?
The essentials are a welcome sign, a seating chart and some directional signs. These keep guests informed and the event running smoothly. Anything beyond that, like menu or bar signs, is a nice extra.
How to make wedding signs look professional?
Keep it simple, choose clean fonts and make sure the design matches your theme. Using quality materials and professional printing services like VistaPrint can give your signs that polished, professional look without much hassle.
How early should I start making or ordering my wedding signs?
Give yourself about 1–2 months. This gives you time for design tweaks, production and any last-minute adjustments without the stress.
